Buyer wants a contract or PI template: how to send it without locking spec and margin

A French buyer’s on-site original at 09:41 Wednesday: “Send me your contract template and PI template in Word. I will fill later. Best price. Need cheap. HK invoice OK.” Sales had already asked 20oz or 30oz, 500 or 5000, powder or polish. Three cells came back empty. Sales sent an old PI from the contract library printed USD 1.10, Description: stainless tumbler any size. WhatsApp original: “I did not lock 20oz. Do not send a template that already has 1.10. That number traps me later.” Finance wrote “1.10 already on the PI template” into this ticket’s cost sheet. Margin locked on one ungraded page.

Operations wanted a blank Word to look professional. The owner wanted the lowest price printed so they would not walk. Membership wired to ALIBABA.COM HONG KONG LIMITED does not fill empty spec cells, and it does not buy an official template library.

Who does what. Sales opens this thread in message centre and splits “format only” from “this ticket’s page.” The floor locks in writing which grade can ship; the page may only print that grade. Finance locks the price cell: grade unlocked stays empty or pending; ungraded 1.10 must not print in the header. The store lead checks the outgoing file for any size. An importer who only wants a template does not owe you a downloadable official contract. Corpable Marketing Limited is a Hong Kong Alibaba.com service provider, not the contract desk. Price only is price only, no spec. The RFQ hall is RFQ first screen. Lead time is lead-time promise. Still talking and no order is inquiries without orders. Read empty cells, then a page. Do not read a download site.

Whether the original wants a blank format or a PI that faces this ticket

Open this thread in message centre. Do not open the blast box or the company drive’s “standard contract.” Mark each sentence as format only or this ticket’s numbers. Template, Word, I will fill later, send your format: format only. 20oz, 5000 pcs, this PO, PI for 5000: this ticket’s page. A pile of format-only sentences still fills no spec cell.

Read the detail from the top: linked product, full original, attachments you already sent, read or not. Linked is 20oz and the original never accepted it: write “link not accepted.” If your last Word already printed ungraded 1.10: write “ungraded template already out,” go to the third section on how to recover, and do not send a lower version.

The quotation lesson is PX5Z53Q4. It writes a quotation must name goods, quantity, and price. It does not prove a blank Word first will make them fill the specification. How-to-sell writes reply soon. Soon is asking which kind of page, not a faster zip of the contract library. A green response cell only proves send was clicked, not that the template was asked.

Who splits. Sales splits. The store lead checks the split page and this thread are the same thread. Finance does not look for a “template certification fee.” There is no such row. The floor does not print a neighbour 30oz into the header before the split page exists.

Staple three shots: the original, your last attachment name, three to five empty spec rows. If they do not face, do not send a new Word. WhatsApp wrote I did not lock 20oz: face the empty cells first. Do not rewrite the company-intro header first.

If the source is an RFQ, copy empty cells from the original RFQ fields — that is the RFQ page. If the source is a showcase welcome, ask which model, one question. If the source is an ad word, whether it faces is the P4P first-week page. This page only handles this thread’s template-only ask.

A sub-account replied template sent and the main account opens this thread with no file: treat as missing. Send the same file from this thread. A spoken “use the old template” that lives only in a personal inbox is empty later in an order clip. A Hong Kong invoice English name is not a specification. The specification is the freeze sentence. Origin is China goods are not Hong Kong origin.

Stop: picking “factory general PI” from the drive before empty cells are split. Stop: changing the date on a neighbour 30oz Word and sending it. A neighbour is another grade. Date-changed: treat as the wrong grade. Membership still goes to ALIBABA.COM HONG KONG LIMITED. The receipt does not prove this thread’s specification is locked.

Five empty rows are common: capacity or model, quantity grade, surface or material, certificate scope, lead-time start. All five empty: treat the template as unlocked. Two of five locked: the page may only face those two, and write the other three pending. Pending is not any size. Four words of any size fill no row.

They only drop a competitor PDF as “make the template like this.” The PDF is a reference, not a locked grade. Merchandising opens it and checks 20oz and the same surface. It does not face: write your file is 30oz polish, we can lock 20oz powder on a PI after you confirm. It faces: they still must accept this ticket’s grade in writing. A PDF is not a freeze sentence.

If the original mixes Chinese and English, split on template / PI / contract. Do not translate it into “they sincerely want to sign.” Sincere is not a specification. The store lead checks the split page did not write fill later as already locked.

Message centre “read” only proves they saw your last Word. Seeing ungraded 1.10 is not accepting 20oz. Read and they only reply send again: specs still empty. Unread: confirm the sub-account and junk rules first. Do not send a lower-priced template to force a read.

If the attachment cell holds a drawing, the drawing is the specification — go to the next section and face the grade. A card or a brochure is no specification. Fifty brochure pages fill no capacity cell. A contract-cover logo fills no ticket scope.

The left list “quoted” only proves someone clicked send, not that the template was asked. Open the detail to split empty cells. Sales who drop a cheaper Word from the list status often lock the empty cells a second time. The store lead checks the detail attachment, not the list dot.

Three letters in a row only change the file name: template, PI format, contract draft, specs still zero. Three letters are the same empty cells, not three deals. Finance must not write three letters as “three template services.” There is no such row. How-to-sell does not write three send-template as three lower prices you must send.

If the original has quantity and no capacity, the quantity cell is half-locked. Half-locked is not fully locked. The template still waits on capacity. Quantity 5000 with unlocked capacity will be bitten by whichever expensive grade they pick later.

A voice note that only says send your usual contract is not writing. Sales transcribes it onto this thread and asks blank format or this ticket PI. Not transcribed: the clip has no spoken line. A number in the voice with no grade is not quoted. Do not print it in the header. Printed: finance will treat it as the reported floor.

They only leave WhatsApp and want a spoken template. Identity still follows the on-site name. A spoken “make a page at 1.10 first” counts only after it is written back onto this thread. Not written back: not sent, and the grade is not locked. Written back still carries a grade or leaves price empty. Off-site may book a time. The page and the grade still return here. How-to-sell does not write a WhatsApp spoken price as the PI basis. A green response cell only proves send was clicked. Green and still only wanting Word: face the empty cells. Do not click a file that prints a lower price. Membership still goes to ALIBABA.COM HONG KONG LIMITED. The receipt does not prove this thread’s specification is locked or that the page already carries a grade. Empty: ask the grade first.

If they did not ask the seller line, the template may write the Hong Kong English name first and where the goods are made on the next line. Hong Kong as origin empties later documents — see document titles. Origin is not the spec grade, but a false origin locks the later box. Face the empty spec cells first; the origin sentence sits on its own.

If they want draft LC wording early, the draft still carries a grade or writes pending grade. A bank examiner will not ask 20oz or 30oz for you. Extra any size becomes a discrepancy. This page does not invent a must-use UCP sentence. Soft clauses sit on the LC page. Here only ask whether the page printed an unlocked grade as confirmed.

Which cells on the template must stay empty so spec and margin are not locked

Before you send a page, the floor answers in writing which grade can ship. Can lock 20oz powder 5000: the page prints only that grade. Cannot lock 500, can lock 5000: write it. Do not print any size, any finish, factory standard. Standard does not face a floor part number.

Price cell: grade unlocked, unit price empty or write price after grade lock. Grade locked: the number appears in paragraph two and must carry the grade — USD 2.40 / pc at 5000 pcs 20oz powder, valid to which day. Do not print 1.10 best, TBD $, or depends. Depends fills no unit price. Ungraded 1.10 enters their buying memo and later locks you to that figure.

The quotation lesson does not lock a must-quote-lowest. How-to-sell does not audit margin. This page does not invent a margin rate, and does not invent “a faster template raises conversion.” Membership still goes to ALIBABA.COM HONG KONG LIMITED. It does not buy an official lowest price.

Who locks the cells. The floor locks capacity and surface. The certificate admin locks the scope-page file name. Finance locks the floor and the currency. Sales writes the Word. The store lead checks the first outgoing page for any size. If the three rows do not face, hands leave send.

If the sample is not yet frozen, the grade writes sample freeze first or which paid-sample version. Sample policy is sample policy. Do not treat a sample arrival date as the bulk grade printed on the PI.

Stop: printing USD xx while the grade is still empty. Stop: the grade writes 20oz and the number is calculated on 30oz. Two rows are not one. Stop: using “see brochure” as the grade. A brochure does not face a part number.

Writing exists only in the file sent from this reply box. A drive “factory-price template” or a shortcut-library “standard PI” is not this ticket’s written grade. Send from this thread. Follow the original language. English back in English. Do not mix Chinese and English and attach ten pages of company intro.

If they reply OK without choosing 20 or 30, the grade is still unlocked. Ask which capacity to lock. Do not print OK into Description. Two letters of OK fill no capacity cell.

If this grade needs tooling, write tooling as its own line facing that grade. Do not bury it in the unit price. Hidden: treat the price as facing empty. A deposit not yet in Trade Assurance is deposits. This page only writes whether that row sits on the template.

If they did not ask port or term, the grade may write EXW or FOB which port, freight extra. Do not paint “cut freight if not enough.” Cutting freight fills no specification. This page does not invent an official must-FOB.

Write the certificate scope-page file name into the grade. No file: write cannot do this cert on 20oz. Do not write we can arrange any certification. Any will be treated as already locked into the price.

After the grade is written, merchandising reads it aloud: capacity, quantity, surface, certificate, lead time, and whether the unit-price cell is empty or graded. Sales must not change cannot to can before that read. Changed: treat as a false grade. A false grade is worse than empty.

If a Hong Kong company is the seller, the grade writes where the goods are made. Hong Kong only: they will treat shipment as Hong Kong, and later documents will empty.

If an auto-reply already sent a welcome, the page letter does not start from the welcome. Start from 20oz powder 5000 pcs or blank format, grade pending. A welcome counts as response. It does not lock a grade.

The cover letter allows three paragraphs. Paragraph one: blank format or this ticket grade. Paragraph two: which cells on the file are empty, which are locked. Paragraph three: confirm this grade before we fill price? A fourth of plant history stops. Attach only one page that faces this grade. Attach fifty old contracts: they will treat the empty cells as unseen.

The floor writes on a work order, not a group emoji. A group “no problem” fills no 5000 pcs 20oz. Merchandising copies the floor original onto this thread, file name dated. Surface dropped in the copy: treat the grade as unlocked. If the certificate admin is out and the scope page is empty, the grade writes cert pending. Either no price, or the price writes cert not included.

They want “a range printed on the template first.” A range still carries a grade: 2.20–2.60 at 5000 20oz powder. Ungraded 1–2 dollars: they will grab 1. Grab 1 is the lock. If finance’s floor is 2.20, the range must not sit below it.

Write valid to which day. An expired price must not stay on the template as still doable. They cut with an expired 1.10 PI: write valid expired, current page faces locked spec. Do not drop again to round the old page.

Currency follows the original. Original USD: do not print RMB and let them convert. A conversion table is not a specification attachment.

If they finally give a target, write can or cannot against the locked grade. Cannot: write cannot do 1.10 at 20oz powder 5000, can do 2.40. Do not leave the cell empty hoping they only look at the cover.

If they only throw “the competitor is lower,” ask for a written spec grade. Grades do not face: do not drop, and do not print it on the template. Grades face: still follow finance’s floor. Floor cannot do it: write cannot match that number on this spec. Do not write “we will apply internally.”

If you write quantity steps, every step carries a specification. 500 pcs and 5000 pcs are not the same number. Steps without a specification: they will lock bulk to the cheapest step.

Trade Assurance later reads this thread’s attachment. A cheaper Word on WeChat is two pages in the clip. Two pages empty Complaint Center later. How that clip is stapled is Trade Assurance first evidence.

The ads account must not add budget for this thread. Added budget does not buy a specification. This page stops at a page that carries a grade or leaves price empty.

Finance must not write a “template optimisation fee” into the unit price. There is no store-wide official template price. Sales must not print the floor screenshot in the footer. The floor is an internal lock, not a selling point.

Four anchors must sit next to a number: currency, unit, quantity grade, spec grade. Missing one, they can lift the figure as the lowest. Price empty: write price pending grade lock. Those four words are safer than a 0.00 placeholder. 0.00 is treated as the reported lowest.

Finance copies the outgoing graded page into this ticket’s cost sheet, file name inquiry id and date. An old ungraded page must not stay in the sheet as still doable. Left in: the floor will schedule to the old figure.

They want “template first, specification later.” Reply one sentence: spec first, page second. An ungraded page first is the lock this page is written to stop. Do not round it with “we can start on this format.” Starting on this format pre-spends margin on an unlocked grade.

Spoken “about a month” fills no lead-time grade — that is the lead-time page. The template writes which working-day grade, or pending written freeze. Do not print ASAP. ASAP fills no start day.

They still only want a blank Word and give no spec: which day you stop

After the lock-grade question and the empty-cell page go out, wait one working window. The window follows their time zone. Do not follow a group “must be seven letters.” Inside the window they still only write send template / cheaper / fill later and add no specification: stop new numbers and new pages. One more sentence only: which spec to lock, 20oz powder 5000 or not. Still no reply: close template follow-up on this thread.

Closing follow-up is not deleting the thread. Later the same mailbox wants bulk: pull the old thread and the ungraded-page correction first. Do not treat them as new and send a lower ungraded Word. An ungraded page locks margin a second time.

How-to-sell’s reply soon is not a lower-priced file every day. The response lesson does not prove another send raises a star. Green and still only wanting a template: stop the page first, do not click send again.

If they now give a specification and still only want a blank, without accepting the grade, move to the quote close on the inquiries-without-orders page. This page stops at “no specification, no price printed.” If they were never found, go back to the three search cells. If they arrived on a wrong ad word, go to P4P first week and stop that word.

As of 2026-10-12, the quotation lesson, how-to-sell, and the response lesson that opened are used only to say what each page proves and what it does not. A redesigned page follows its then-current text. This page is not legal or tax advice. This page does not invent a margin rate, a conversion rate, how many drops you must make, or an official template library.

Who: sales splits empty cells and writes the grade, the floor locks whether it can ship, finance locks the floor and the price cell, the store lead checks the outgoing page carries a grade or leaves price empty. How: split format versus this ticket, write one grade, send a page with price empty or graded with a validity, stop new pages after the window. Why: margin locks when an ungraded lowest prints on the Word first, not because sincerity was short. Corpable can sit with you on the empty cells. We do not issue. We do not guarantee a deal.

Who must not keep going: the ads account must not add budget for this thread; finance must not write an “unclosed-deal activation fee” into the unit price; the owner must not demand a lower ungraded page every day. Changing the page is not locking a grade. Membership wired to ALIBABA.COM HONG KONG LIMITED does not fill empty spec cells.

The clip keeps four screens: original template-only lines, the empty-cell split page, the lock-grade or blank-format letter, the graded or price-empty page. Missing one, next week no one knows which number already printed. Exit handover writes who may send a Word. No list: a new salesperson does not send an ungraded price and does not paste a neighbour 1.10.

If a query page redesigns, the replacement is only the then-current screen. Do not hand-write “I remember we sent the lowest template.” Remember does not face a grade. If they already cite an old ungraded page, only a written correction that carries a grade is allowed. Another drop to round it is a second lock.

The stop-follow-up sentence goes from this reply box. Sentence one repeats the grade you can lock. Sentence two asks whether they lock that grade. No third plant history. No fourth best-price template. Two sub-accounts must not each send a Word. They will treat two margins. Only one grade and one page stay on this thread.

If a sample already shipped and they only want a bulk template, face the sample thread’s waybill and freeze first — that is the sample page — then return here and see whether the bulk grade moved. Moved: void the old page and lock again. Not moved: write the page against the old grade. Do not print an ungraded lowest as a thank-you PI because the sample left.

This page, RFQ, stop-loss, and price-only can be three letters from the same buyer. The cells are not the same set. RFQ empty fields follow nine cells; price-only follows four sections; template-only follows three. Mixed clips print a number from the wrong cell. Apart, you know whether to stop the page or fill the specification.

After you stop the page, the ads account must not add this thread to remarketing. Remarketing buys the same person who only wants Word. Finance must not write a closed follow-up as a bad-debt line. The owner must not demand a new mailbox and another ungraded page. A new mailbox is not a new specification. A new salesperson first reads the four screens, then speaks. No four screens: the mouth may only ask the grade, not send a page.

How the window is counted: the time this thread’s header shows the lock-grade question left, plus one working day in their country. Friday afternoon to France: the window crosses the weekend. Inside the window they only reply an emoji or send template: treat the grade as unlocked. An emoji is not 20oz. This page does not invent an official “must reply on the weekend.” How-to-sell’s four hours is interaction copy, not an ungraded-page deadline.

Who: sales splits empty cells, writes the grade, sends a graded or price-empty page; the floor locks ship or not; the certificate admin locks the file name; finance locks the floor and the validity; the store lead checks this thread’s four screens. How: empty cells first, grade in writing first, page second with price empty or graded, stop after the window. Why: what locks margin is the ungraded lowest that printed first, not a hard mouth on their side. Corpable does not issue the template, does not guarantee a deal, and can sit with you on which cell is still empty.

The same mailbox, a new person, still only wanting Word: still read the old thread. Do not treat them as new. The old thread has ungraded 1.10: written correction that carries a grade first, then talk. A new page without the correction is two sets. Two sets: treat as locked. If the new person locks 20oz powder 5000 in writing, rewrite the page against the new grade and finance’s floor. The void of the old ungraded page still stays on this thread.

After follow-up stops, the floor must not stage material on a spoken “might close.” Might close is not a freeze sentence. Staged: cost already left, and they can still refuse to lock a grade. Finance must not write staged material as a must-drop to clear stock. Clearing stock is another grade. It needs another thread and another lock. Do not write a clearance price back onto this thread as the bulk page.

How warm the script sounds fills no capacity cell. A warm ungraded Word hurts margin more than a cold graded page with price empty. The store lead accepts only whether the four screens are complete, not whether the letter sounds warm. Complete: this page is done. Incomplete: stop the page. Membership wired to ALIBABA.COM HONG KONG LIMITED does not fill empty cells, and it does not hold margin for you.

Questions teams actually ask

Related reading

• Price only, no spec — another page
• RFQ first screen — another page
• How to write a lead-time promise
• Inquiries without orders — another page
• Contact Corpable · info@aliad.hk

Written by Corpable Marketing Limited for Alibaba.com Hong Kong-channel sellers. Not legal, tax, or audit advice. Platform, customs, bank, and auditor outcomes follow the latest official notices. Membership fees go to ALIBABA.COM HONG KONG LIMITED. Corpable does not collect them.