Guangzhou Canton Fair: can the person on the card sign, which city’s plant holds the goods

A German buyer walks back from Pazhou and writes: “Met Chen at Canton Fair, booth card attached. HK invoice OK. Please send PI tomorrow and factory address in Guangzhou.” Sales returns the card, the booth number, Hong Kong letterhead and a Nansha quay shot: “Canton Fair factory, ship Guangzhou.” The buyer asks next morning whether Chen is the legal representative or a trading-house salesperson, and whether the licence sits in Guangzhou or Dongguan. Sales copies the booth number into the manufacturer box.

Finance adds a “Canton Fair booth fee averaged in” line and wants it written as officially required. The forwarder says Nansha is easier and suggests changing origin to the port. The plant WeChat sits in another city. Membership wired to ALIBABA.COM HONG KONG LIMITED only proves the showcase was paid. It does not prove Chen can sign, and it does not put the housing in Guangzhou.

This week write two sentences: who may sign this PI, and which city and which plant completed the work. A booth number, a mobile on a card and a Nansha sailing will not fill the manufacturer box. Origin is on China goods are not Hong Kong origin. Titles are on document titles. Below follows whether the card can sign and where the goods sit — not a town-by-town table.

Can the person on the card sign this PI this week

What Hong Kong-channel sellers bring back from the Fair is often a booth card, not an authority letter. The number on the card can book a sample visit and quote a lead time. The contract seller needs the name on the licence, and whether this person may sign for that name.

Turn the card over. Some print a Guangzhou trading house, some print a neighbouring-city plant’s booth name, some print only an English store name. Do not merge the three into “Canton Fair seller.” Reply in full sentences: which company issues this PI; whether Chen is the legal representative, an authorised person, or only a sample-follower; whether the authority faces this booking. Do not write “everyone on the booth is the factory.”

The Guangzhou commerce notice says export booths register company and exhibits in Exhibitor Easy-Pass, and general booths also file through the Guangzhou delegation’s Single Window. That path answers “can we enter the hall this session.” Entering the hall is not signing an Alibaba.com PI. Brand-booth confirmation and general-booth re-scoring are exhibit arrangements. Do not copy them into the unit price as already certified.

When a buyer photographs the card into an inquiry, sales often treats the booth number as a manufacturer code. The booth number finds a person in the hall. The manufacturer box needs a legal name and a work address. Writing a hall-12.2 unit into the PI leaves destination clearance with no line to walk. Get a chopped authority, then issue the PI.

One card sometimes follows three phases. The municipal page writes the 140th session in three phases: advanced manufacturing, quality home, better life. A machinery salesperson seen in phase one cannot automatically sign a phase-three home booking. Authority faces this phase and this class. Binding three authorities as one unread pack is no filing.

When the trading house says “we are the factory,” read the domicile. If it is an office and the work sits in a neighbouring city, the signer may take the order for the trading house. They do not ship for the plant. When the plant says “we have a Canton Fair booth,” the booth only proves a display point. When the Hong Kong company says “we invoice, that is enough,” invoicing fills the seller box. It does not fill a missing middle link in the authority chain.

The email that asks the card’s subject for authority should not be only “need factory.” Write: “This Alibaba.com booking needs a written reply: whether the signer may represent which licence; which city and which plant did the work; whether the Guangzhou company takes the order or makes the goods. A booth number and a card scan are not enough.”

The line that passed Verified Supplier is not automatically the class followed at the Fair. A member ID and a certificate number will not fill an authority letter. Opening a store does not staff a booth and does not sign authority.

Authority has to face this booking’s description. A multi-year Fair authority that does not name this class, this phase or this city’s plant is still missing paper. “We have cooperated for many sessions” is not visible at destination. Date, scope and the authorised person’s name go on three lines. An expired authority bound with a booth-application receipt is no filing.

A buyer who collected a purchaser badge at the Hong Kong office, the airport or Pazhou port has completed entry formalities. Entry is not sale authority. Copying a badge number into a PI remark will not fill the seller box or the work city.

A long-standing Guangzhou textile importer can enter the hall for many sessions and still has to answer this week: which licence in the group is signing, and whether the goods still sit in a Guangzhou warehouse or have moved to neighbouring-city contract work. Old Fair stories sit in the background. They do not sit in the manufacturer box. The municipal page’s hall moves from Liuhua Road to Pazhou prove a venue, not this plant.

After the booth sample: which Guangzhou plant, or another city

Pazhou can show goods from across the country. The housing, the lamp or the home set the buyer touched may have been made in Guangzhou, or in Dongguan, Foshan, Zhongshan or Chaozhou. Writing “viewed in Guangzhou” as “made in Guangzhou” is how next week’s audit stops at hall security.

Name the work city and the legal name. If the work sat in a Guangzhou plant, write that plant. If it sat in Chang’an or Humen, write Dongguan. Do not swap a Pazhou unit for a plant slot. How Dongguan town lines are quoted is on the Dongguan paper. If the work sat behind a Foshan kiln or a Lecong hall, write Foshan. Do not relabel it “Guangzhou home factory.”

A Guangzhou trading house can follow many classes because the goods come from many cities. Export Tong and Verified Supplier buy window quota, not the right to write neighbouring lines into one “Guangzhou general plant.” Lock the class you can match to a plant address. Cramming phase-one equipment and phase-three daily goods into one “Canton Fair factory” title leaves you without one manufacturer address.

If the sample leaves the booth and bulk leaves a neighbouring city, write both addresses into the same confirmation. If the buyer signed a booth sample, bulk faces that lot and that work address. Calling a city change “internal Guangzhou transfer” is changing the city. Changing the city re-locks authority and papers.

A hand model, a booth sample and a bulk line are three things. Colour under booth lights is not automatically colour under plant daylight. German buyers often treat the booth sample as the bulk standard. If the parcel shipper is a Pazhou hotel or a Guangzhou desk, the inner note still has to say which city and which plant bulk leaves.

Chaozhou sanitary ware, Zhongshan lamps and Shenzhen power supplies can all be seen at the Fair. Seeing them is not work in Haizhu. When the buyer asks for a “Guangzhou factory address for audit,” write the place that did the work. If that place is not Guangzhou, write that city.

A design house in Zhujiang New Town, a neighbouring-city plant and a Guangzhou trading house can stand at once. Writing the design-house desk as “Guangzhou smart-manufacturing factory” is how audit day stops at reception. Name in writing which step conferred origin.

The MOFCOM briefing mentions inviting buyers to walk Guangzhou plants and also publishing specialised-market lists and hall-to-market buses. Those two itineraries remind sales that a buyer’s Guangzhou day is often hall plus market, not automatically this plant. A market can top up a sample. The top-up address is still not the work address.

Huangpu as a traditional manufacturing hinterland and Nansha as a hub can appear in the same forwarder mail. “Hinterland” does not mean this housing was made in Huangpu. If the housing sat in Dongguan, Huangpu is feeder or gather-in. The port authority’s Huangpu–Nansha link is a corridor, not origin.

If the sample leaves a Pazhou hotel desk, Customs and the buyer may treat the shipper as the supplier. The inner note must say the sample left the booth and bulk sits in which city. Writing the hotel shipper into the commercial-invoice seller will not match the Hong Kong company.

The buyer wants a plant visit: Pazhou, the trading desk, or the work address

The sentence buyers write most during the Fair is factory visit in Guangzhou this week. Split whether they want the booth, the trading house or the plant. The three gates are not one set. “Guangzhou can be audited” is not an answer.

The MOFCOM briefing splits walking a Guangzhou production line from selecting at a specialised market. Seeing the Fair, seeing a market and seeing a plant are three itineraries. Writing a half-day Pazhou walk as the audit is how the buyer steps off and asks where the line is.

Do not write “Canton Fair plus every plant in the city in one day.” The hall already fills the day. A neighbouring-city plant needs another gate and another driver. If this booking’s work sat in Dongguan or Foshan, book that city for a day. Do not stack three pins into a “Guangzhou factory day trip.”

A trading-house desk can receive visitors and show a licence and a booth-application receipt. The receipt proves a filing to exhibit. It does not prove this housing was injected in that building. If the buyer wants a line, walk the line. Treating lobby coffee and a booth light box as “already audited” is how a Trade Assurance dispute stalls on “this is not the face I signed.”

A Verified Supplier pass does not mean this class’s destination papers are complete, and it does not mean the Fair item still runs on the same line. Changing the plant is changing the work address. Ask whether this booking is still the plant on the authority letter.

An RFQ that says “Canton Fair one-stop, 200 SKU, HK company seller” should be met with a question: can the list be split by work city. Two hundred SKUs across three phases can be followed by a trading house. The contract seller has to explain which city made each class. If that explanation is not ready, cut to the class that can match a plant and can sample, then quote.

Do not use a hall aerial as the audit photo. An aerial is a venue. The buyer wants the work-address door, the plant’s legal name and this item’s work-in-process lot. If a photo is missing, write that this booking does not have it yet. Do not fill the frame with a neighbour booth’s light box.

A volunteer interpreter or a market service team can walk a route. They cannot sign. Reception sits on the itinerary, not in the contract-seller box. Treating the interpreter’s WeChat as the plant contact is how next week’s sample change asks who the money was wired to.

The Fair’s online catalogue can hang an item for a long time. The offline plant may have changed lines. Ask which licence this booking still faces. A screenshot is not a work address. A “365-day Fair” slogan will not fill the manufacturer box.

After US dollars land at the Hong Kong company, Nansha or Huangpu only decides the sailing

A Hong Kong contract seller with goods leaving a Guangzhou port area or a neighbouring-city warehouse is the structure Hong Kong-channel sellers use most here. The commercial-invoice seller can be the Hong Kong company; line the fields up with 141.86. Origin is still China, written as the work city. Do not change origin to the port because the forwarder says Nansha is easier, and do not write Pazhou as a district of Hong Kong.

The municipal port authority writes Huangpu as sitting in Guangzhou’s traditional manufacturing hinterland and linked with Nansha. That is a port-area split, not an origin certificate. The bill of lading can show Nansha or Huangpu. Do not copy the load port into the invoice origin box. A buyer clearing in Hamburg looks at which city made the goods, not a quay crane.

The bill-of-lading shipper is often the forwarder. The invoice seller is the Hong Kong company. The customs operating unit may be the Guangzhou trading house or a neighbouring-city plant. The three boxes can stand together. Changing origin afterwards to match “Guangzhou Port,” or changing the plant’s English name to match the booth, will stall again at destination.

FOB Nansha, CIF Hamburg and EXW neighbouring-city warehouse face three delivery points. Do not write “we deliver Guangzhou” as “we deliver the port area” without naming the warehouse. Which papers to gather first is on the export documents checklist.

US dollars at the Hong Kong company, a renminbi deposit at the Guangzhou trading house, and a separate “rush slot” at a neighbouring-city plant will not match four-flow consistency. Finance should not write booth fees or port sundries as “Customs requires this charge.” There is no site-wide official Canton Fair price. Booth, follow-up and ocean freight go on split lines, marked as booth-contract or forwarder quotes, not official prices.

A Hong Kong company often has no Guangzhou plant. When the buyer asks for a warehouse address, give the actual despatch warehouse — Guangzhou, a neighbouring finished-goods warehouse, or a forwarder yard — not a Hong Kong secretarial floor and not a Pazhou atrium that only shows a booth light box. Name which warehouse will be filmed. Filming the hall at night as the packing floor is how destination unboxing fails to match.

When the forwarder says “Canton Fair boxes leave Nansha,” that is a route. The work address is still that city’s plant. Writing “Nansha booking” as “Nansha goods” is how the origin box is rewritten.

After this Fair class, if an authority letter is missing, do not lock a unit price

What stalls a Guangzhou box is rarely “no booth.” It is authority and work city that do not match. The papers usually missing after the Fair are below. No invented lab fees or fines.

Missing authority. A card, a booth number and an Easy-Pass screenshot are not authority. Without a chopped file that faces this signer, do not issue an executable PI. If the buyer pushes “sign tomorrow,” reply with which paper is still missing. Do not stand in with booth photos.

Missing work address. A Guangzhou trading house can quote many classes. The manufacturer box cannot be blank or “South China factory.” If the work sat in a neighbouring city, write that legal name. Without a work address, the sample source on a test report will not match either.

Missing lot papers. A booth-sample report cannot be retitled for bulk. The same model on another plant or in another city voids the old report. Powered goods, toys and textiles each have their own destination path. Do not bind them as one unread pack.

If the report’s applicant is the Guangzhou trading house, the sample came from a neighbouring-city plant and the invoice seller is the Hong Kong company, the three names have to be explainable. A lot that does not match is no report. Opening a store does not run the test.

A phase-one equipment electrical file does not stand in for phase-three daily goods. Labs receive samples by class. One class, one list. If a class is missing, write “this booking does not have this class yet.” A Fair theme name does not go into the PI as already certified.

If a wood case uses solid wood, the mark faces the case, not the hall fascia. If a carton prints the Hong Kong English name, do not print Made in Hong Kong. Do not print a booth number as the factory address.

When the Trade Assurance seller is still the Hong Kong company, the work city and the authority both have to be explainable. If the second class cannot be explained, do not write it into the same PI. One class, one attachment, is clearer than ten more booth selfies.

The Canton Fair is a trade fair, not a “Guangzhou factory certificate” you can buy. Phase themes sit in the background. The plant’s legal name sits in the manufacturer box.

Do not write booth stock and a neighbouring-city repeat as one lead time. Stock can leave a Guangzhou warehouse this week. A repeat waits for a neighbouring slot. Split two lines: what the booth can ship, what the plant can ship. A chat-room “Fair rush” does not go into the contract as an official price.

If one box holds a phase-one equipment stretch and a phase-three daily stretch, ask whether the two work addresses can be explained apart. A box can be stuffed. The manufacturer box cannot merge into “one Guangzhou house.” If the equipment electrical file cannot be explained, do not write equipment into a daily-goods PI.

Exhibit names in Easy-Pass will not fill a destination description. Hall names are wide. Invoice descriptions have to be narrow enough to match the work address and the papers. Attaching a system screenshot as the description is how the broker sends it back.

General-booth re-scoring in the commerce notice is an exhibit arrangement. Passing re-scoring is not passing a test. Copying the notice into the unit price as already certified is how finance invents a “Fair certification fee.” This booking’s papers are still the lot-facing files.

A Pearl River night cruise or an exhibition boat can drop a buyer near the hall. Arrival is not the end of an audit. Attaching a boat stub to an audit pack is how counsel asks where the line is. On the itinerary, hall day and plant day are two days.

If the Hong Kong company only hung an English name on the booth without an authority chain, Customs still sees the actual export operating unit. A hung name does not fix the work city. Finish authority and city, then decide how the hung name appears on the invoice.

A buyer who scanned an Alibaba.com store code on the booth has proved a showcase exists. That does not put this plant in Guangzhou. If the store’s classes are wider than this work city, cut to the class you can match before you quote. A wide-class quote is how audit day adds two extra cities.

Finance splits booth cost from goods money; sales rewrites “Canton Fair factory”

While the buyer is still asking for the signer and the work city, do not promise a release date. Delete “Canton Fair factory,” “Guangzhou original plant” and “Hong Kong goods” from the reply. Write: the contract seller is the Hong Kong company; which licence the signer represents; which city and which plant hold the goods. The booth number sits in the itinerary note, not in the manufacturer box.

Do not print cartons before the work address is locked. The Hong Kong English name can sit on the invoice. Do not print Made in Hong Kong. Do not print Nansha or Huangpu as origin. If the authority letter is not in hand, do not click Trade Assurance “shipped.”

Finance deletes “Canton Fair official fee,” “booth government guide price” and “Pazhou certification fee” from the unit price. Split booth, follow-up, ocean freight and port sundries. In the contract and the PI, delete “the seller is the Fair’s officially designated plant,” “store certification equals booth filing” and “a neighbouring plant equals Guangzhou origin.” Write the work city as it is.

1. Confirm in writing whether the person on the card may sign this PI, and which licence the authority faces.
2. Write the work address to a city and a legal name — a Guangzhou plant, or which neighbouring-city plant. If missing, write “this booking does not have it yet.”
3. The audit itinerary walks the work address, not the hall as the factory.
4. The Hong Kong letterhead appears in the contract and the invoice seller box. Nansha and Huangpu appear only on the sailing.
5. Booth fees are not written as official prices. A membership receipt does not go into the Customs pack.

Corpable can sit with you on whether authority and work city line up, and whether the Hong Kong letterhead is split from the Guangzhou sailing. We do not staff booths, we do not sign sale contracts, and we do not guarantee an audit or entry. Membership still goes to ALIBABA.COM HONG KONG LIMITED.

Questions teams actually ask

Related reading

• Hong Kong entity document titles
• China goods are not Hong Kong origin
• US commercial invoice 141.86
• Dongguan OEM: which town line
• Contact Corpable · info@aliad.hk

Written by Corpable Marketing Limited for Alibaba.com Hong Kong-channel sellers. Not legal, tax, or audit advice. Platform, customs, bank, and auditor outcomes follow the latest official notices. Membership fees go to ALIBABA.COM HONG KONG LIMITED. Corpable does not collect them.